Enrichment Programs Travel Approval | Office of Undergraduate Research

All UConn undergraduate students traveling as part of a UConn Enrichment Programs experience must complete the travel approval process.

To ensure timely approval, please complete both steps below at least 2 to 3 weeks before your travel begins.

Additional Details for Students Planning International Travel: Undergraduate students who are traveling internationally for the purposes of enrichment activities must register with Global Affairs in accordance with the UConn Student International Travel Policy. Students should register by completing the Undergraduate Student Travel Registration form. In addition, international, university-sponsored travel by students to destinations with a Level 3 or 4 travel advisory requires an approved waiver from Global Affairs.

Enrichment Programs will not fund a student to travel internationally unless the student has secured all necessary travel registrations, waivers, and approvals. The most updated travel guidance is available at travel.uconn.edu.

Step 1: Set Up Your Concur Profile

Before submitting travel information, create your profile in Concur and add the Enrichment Programs staff as delegates so they can manage your travel profile.

Use the Concur Getting Started Checklist for step-by-step instructions.

Step 2: Complete the Travel Confirmation Form

After your Concur profile is set up, complete the Travel Confirmation Form.

In the form, you will be asked to provide:

A description of your enrichment activity (such as research, a conference presentation, or a service trip)
Your travel dates
Travel destination(s)
Transportation method(s)
Emergency contact information
If traveling abroad, your EGL registration number

Once you submit the form, a copy of your responses will be emailed to you for your records.

Important: If you are applying for travel funding through a program such as the Presidential Scholars Enrichment Award or the OUR Conference Presentation Award, do not complete the Travel Confirmation Form until you have received confirmation that your award application has been approved for funding.

Enrichment Programs Travel Confirmation Form

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This field is for validation purposes and should be left unchanged.
Name*
First Last
UConn Email Address*
Concur Confirmation*
Prior to submitting this form, you must set up your profile in the Concur system and designate Susan Ruggiero AND Gregory Champion as your delegates. Please confirm that you have completed this process.
- Yes, I have set up my Concur profile and designated Susan Ruggiero and Gregory Champion as delegates.
Are you traveling internationally?*
- Yes, I am traveling internationally.
- No, I am traveling domestically.
Do any of the countries to which you are traveling have a U.S. Department of State Travel Advisory of Level 3 or higher?*
Check travel advisory status here.
- Yes
- No
Travel Waiver Approval*
If traveling internationally to a destination country or region that has a U.S. Department of State Travel Advisory of Level 3 or higher, you must secure approval of a travel waiver from Global Affairs (more information here). Please upload proof of this approval here.
Max. file size: 250 MB.
Is your trip sponsored by Experiential Global Learning (EGL)?
It is important that we know whether this trip is sponsored by Experiential Global Learning (EGL) or another university office/department.
- Yes
- No
Travel Registration*
Have you registered your travel with Experiential Global Learning? More information on this mandatory process is available here.
- Yes
- No
Travel Registration*
Please provide your EGL registration number.

Undergraduate students traveling out of the country for university-sponsored or university-related purposes, including internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with Global Affairs in accordance with the UConn Student International Travel Policy. Please complete your travel registration before completing this form - https://experiential.global.uconn.edu/undergraduate-student-travel-registration/.
Travel Description and Justification*
Please provide a brief description of your planned enrichment experience and associated travel, explaining how the travel is necessary in order to achieve your learning goals.
Which of the following sources are you using to fund this trip?*
- Presidential Scholar
- Stamps Scholar
- IDEA Grant
- OUR funding (conference presentations, research travel, SURF-related travel)
- BOLD funding
- Holster Scholars Program
Confirmed Departure Date*
Please note: If you are planning multiple trips, please complete one form per trip.
Confirmed Return Date*
Mode(s) of Transportation*
Please select all that apply to this trip.
- Airplane
- Bus
- Train
- Personal vehicle
- Other
Specify other mode(s) of transportation*
Personal Vehicle Ownership*
- I will be driving my personal vehicle.
- I will be a passenger in another student's personal vehicle.
Personal Vehicle Insurance Confirmation*
For a personal vehicle to be used for state-approved business, insurance must meet the following minimum expectations: Minimum coverage for liability is $50,000 per person and $100,000 per occurrence and $5000 property damage liability
- I confirm that my insurance coverage meets or exceeds the minimum levels listed above.
Departure Location*
Please enter the Departure Airport, Train/Bus station, or City, State (if traveling by personal vehicle).
Arrival Location*
Please enter the Arrival Airport, Train/Bus station, or City, State (if traveling by personal vehicle).
Conference Program
If you are attending or presenting at a conference, please upload a conference program or brochure (PDF) that shows the date(s) and location of the conference and the conference itinerary. If this is not yet available, please provide the conference website in the next field.
Accepted file types: pdf, Max. file size: 250 MB.
Conference Website
If you are attending or presenting at a conference, please provide the conference website URL.
Name of Emergency Contact*
Please provide the name of someone to contact in the event of an emergency.
First Last
Relationship to You*
(e.g., parent, sibling, friend)
Phone Number for Emergency Contact*
Please provide a cell phone number for your emergency contact.